Chart of Accounts: This is a list of each Ledger Account within Renterra. You can rename these accounts based on your business needs.
Renterra Default Accounts in the Chart of Accounts
Account Name | Account Type | Definition / Purpose in Renterra |
Sale Income | Income | Revenue earned for Sale Items |
Rental Revenue | Income | Revenue earned for Rental Items |
Logistics Delivery | Income | Revenue earned for outbound delivery |
Logistics PickUp | Income | Revenue earned for inbound pick up |
Damage Waiver | Income | Revenue earned from applying the damage waiver |
Miscellaneous | Income | Revenue from "Custom Line Items" unless otherwise remapped |
Fuel Total | Income | Optional revenue account to map Fuel sales to. This account is not used by default |
Re-Rental Revenue | Income | Optional revenue account to map re-rental revenue to. This account is not used by default |
Auto and Trailer Rental Revenue | Income | Optional revenue account to map auto or trailer revenue to. This account is not used by default |
Rental Item Sale Revenue | Income | Revenue earned from selling serialized rental equipment |
Parts Sale Revenue | Income | Optional revenue account to map parts sales to. This account is not used by default |
Merchandise Sale Revenue | Income | Optional revenue account to map merchandise sales to. This account is not used by default |
Service and Repair Revenue | Income | Revenue earned from service and repair invoices |
Fuel Surcharges for Rental | Income | Optional revenue account to map fuel charges on rentals to. This account is not used by default |
Accounts Receivable | Asset | Receivables from Unpaid Invoices |
Credit Card and ACH Receivable | Asset | Temporary receivables account offset by Credit Card Payouts and Fees transactions |
Cash | Asset | Payments taken via the "Cash" payment method |
Check |
| Payments taken via the "Check" payment method |
Credit Card and ACH Payout | Asset | Payouts from Credit Card and ACH payments taken through Renterra to your bank. Payouts are executed daily and represent the total transaction amount less fees |
Other Payment | Asset | Payments taken via the "Other" payment method. Payments should only be marked as "Other" if they do not match any other listed payment method in Renterra (e.g. Venmo, Zelle). |
External Credit Card | Asset | Payments taken via the "External Credit Card" payment method. This should be used if a credit card was run outside of Renterra on Credit Card. These payments will not be paid to the bank through Renterra. |
Credit Card and ACH Processing Fees | Expense | Fees from Credit Card and ACH transactions |
Deposit | Liability | Deposits held on open Orders in Renterra |
Prepaid | Liability | Payments made on open Orders in Renterra before the Order is "Closed". When an Order is Closed, the Prepaid Revenue converts to the corresponding earned revenue buckets (e.g. Rental Revenue). Note: Payments on Cycle Bills are considered earned and are not Prepaid. |
Tax Total | Liability | Sales Tax earned through Renterra |
Fees Total | Liability | Fees set up in Admin Settings earned in Renterra |
Environmental Fees | Liability | Optional Environmental Fees earned. This account is not used by default |
Tax Total 2/3/4/5 | Liability | Optional Tax accounts to be used to mark tax payments beyond Sales Tax |
Fees Total 2/3/4/5 | Liability | Optional fees accounts to separate out different fees collected |
Renaming Ledger Accounts:
Go to Accounting.
Click the Chart of Accounts tab at the top of the screen.
Click the pencil icon next to the Account you'd like to rename.
Type into the text box a new name.
Press Submit in the top right hand corner.
See below for a visual representation of this process.
